Beli Löw
Discover how to maximize your productivity in Notion through keyboard shortcuts. We've compiled a comprehensive guide to the most valuable shortcuts that will streamline your workflow and save you time. From efficient text formatting to quick navigation techniques, these shortcuts will help you work more efficiently while maintaining precision. Let's get into it! 🤩
Updated with the latest shortctuts.
Which keys do we need?
Here's how to find the keys needed for shortcuts.
- For Mac we´ll use abbreviation
cmd ⌘ = command - If you use Windows or Linux we’ll use
ctrl = control
The Most Useful Shortcuts
It doesn´t matter if you´re a Notion pro or a begginer, this shortcut will help you make your Notion workflow much faster and easier, it’s as simple as putting butter on a toast 😉
Format | Mac Shortcut | Windows/Linux Shortcut |
Open a new window | cmd + shift + n | ctrl + shift + n |
Open a page in a new window | cmd + click | ctrl + click |
Open a new tab | cmd + t | ctrl + t |
Search | cmd + p | ctrl + p |
Reload
Solves 80% of the problems in Notion🤞🏽 | cmd + r | ctrl + r |
Search or Jump to Pages | cmd + P | ctrl + P |
Go Back
This is not working for 🇨🇭🇩🇪🇦🇹 German-speaking keyboards. But you can use:
cmd + ü Mac
ctrl + ü Windows | cmd + [
| ctrl + [ |
Go Forward
This is not working for 🇨🇭🇩🇪🇦🇹 German-speaking keyboards. I use the mouse back/forward function. | cmd + ] | ctrl + ] |
Create a Comment | cmd + shift + M | ctrl + shift + M |
Within the search function, you'll find various filtering options on the right side for more precise results.
Easy Formatting with Shortcuts
These keyboard shortcuts help you format your content in no time. You can also convert existing content, like changing a Heading 1 to a Heading 3.
Mac: Press cmd + option
Windows/Linux: Press ctrl + shift
Format | Mac Shortcut | Windows/Linux Shortcut |
Text | cmd + option + 0 | ctrl + shift + 0 |
H1 Heading | cmd + option + 1 | ctrl + shift + 1 |
H2 Heading | cmd + option + 2 | ctrl + shift + 2 |
H3 Heading | cmd + option + 3 | ctrl + shift + 3 |
Checkbox | cmd + option + 4 | ctrl + shift + 4 |
Bullet Points | cmd + option + 5 | ctrl + shift + 5 |
Numbered Lists | cmd + option + 6 | ctrl + shift + 6 |
Toggle Lists | cmd + option + 7 | ctrl + shift + 7 |
Text Formating
The following shortcuts will help you do the work faster when it comes to formatting text in no time.
Format | Mac Shortcut | Windows/Linux Shortcut |
Bold | cmd + B | ctrl + B |
Italicize | cmd + I | ctrl + I |
Underline | cmd + U | ctrl + U |
Add Links | cmd + K | ctrl + K |
Inline Code | cmd + E | ctrl + E |
Strikethrough | cmd + shift + S | ctrl + shift + S |
Use cmd/ctrl + shift + h to reuse or remove the last used text formatting.
Keyboard Shortcuts for Creating Blocks
Use the forward slash (Shift+7) / to open the block menu. You can also simply type:
Examples:
Add a Callout | / + “callout” |
Add a Toggle | / + "toggle" |
Create a Collapsible List | > followed by space |
Create a Bullet List | * followed by space |
Create a Divider Line | type - three times in a row |
Block Editing
Here are your new fav shortcuts to improve your productivity when it comes to editing blocks easier.
Action | Mac Shortcut | Windows/Linux Shortcut |
Navigate Between Blocks | Arrow Keys | Arrow Keys |
Duplicate Blocks | cmd + D | ctrl + D |
Delete a Block | cmd + shift + Backspace | ctrl + shift + Backspace |
Unselect Current Block | ESC | ESC |
Databases & Tables
This are very helpful to navigate and edit databases and tables easily.
Action | Mac Shortcut | Windows/Linux Shortcut |
Open Database as a Full Page | cmd + click | ctrl + click |
Expand a Row in a Database | Space | Space |
Navigate Between Table Cells | Tab | Tab |
Navigate Between Cells | Arrow Keys | Arrow Keys |
Productivity Boosters
Increase your productivity with this simple shortcuts.
Action | Mac Shortcut | Windows/Linux Shortcuts |
Mention Dates Quick | @today
@tomorrow
@date | @today
@tomorrow
@date |
Duplicate Current Page | cmd + D | ctrl + D |
Toggle Between Light & Dark Mode | cmd + shift + L | ctrl + shift + L |
Windows and Tabs
Use these shortcuts to manage your windows and tabs:
- Hold
Controland click a link to open it in a new tab - Hold
Shiftand click a link to open it in a new window - Press
Control + Rto refresh/reload a window - Press
Control + Wto close a tab - Press
Control + Shift + Tto reopen the last closed tab - Drag and drop windows effortlessly, if you’re using more than one screen this is a very useful tip to help you have a better vision and work on more than one page at a time.
Emoji Shortcuts
While typing, you can easily add emojis using : + the emoji name (e.g., :apple for 🍎 or :clapping for 👏).
Notioneers Tip:
Our favorite emoji shortcut (works in most other applications too):
- Mac:
ctrl + cmd + space - Windows:
Windows key + .
There are countless other shortcuts to make your Notion workflow easier. You can find more on the Notion help page.
FAQ
Beli Löw
Founder, Senior Notion Consultant
Beli is an IT project manager, tool enthusiast, entrepreneur and has organized his whole life with Notion. His news sources are release notes from tools. There is (almost) no feature or shortcut that he does not know.
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