Best Notion Shortcuts

Published

April 20, 2025

Author

Beli Löw

Lecture

6 min

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Discover how to maximize your productivity in Notion through keyboard shortcuts. We've compiled a comprehensive guide to the most valuable shortcuts that will streamline your workflow and save you time. From efficient text formatting to quick navigation techniques, these shortcuts will help you work more efficiently while maintaining precision. Let's get into it! 🤩

Updated November 21.03.2025: Updated with the latest shortctuts

Which keys do we need?

Here's how to find the keys needed for shortcuts.

Important

For Mac we´ll use abbreviation cmd ⌘ = command
If you use Windows or Linux we’ll use ctrl = control

The Most Useful Shortcuts

It doesn´t matter if you´re a Notion pro or a begginer, this shortcut will help you make your Notion workflow much faster and easier, it’s as simple as putting butter on a toast 😉

Search	`cmd + p`	`ctrl + p`
Go Back	`cmd + [`	`ctrl + [`	This is not working for 🇨🇭🇩🇪🇦🇹 German-speaking keyboards. But you can use: `cmd + ü` Mac `ctrl + ü` Windows
Format	Mac Shortcut	Windows/Linux Shortcut	Comment
Open a new window	`cmd + shift + n`	`ctrl + shift + n`
Open a page in a new window	`cmd + click`	`ctrl + click`
Open a new tab	`cmd + t`	`ctrl + t`
Reload	`cmd + r`	`ctrl + r`	Solves 80% of the problems in Notion🤞🏽
Search or Jump to Pages	`cmd + P`	`ctrl + P`
Go Forward	`cmd + ]`	`ctrl + ]`	This is not working for 🇨🇭🇩🇪🇦🇹 German-speaking keyboards. I use the mouse back/forward function.
Create a Comment	`cmd + shift + M`	`ctrl + shift + M`

Pro Tip: - Within the search function, you'll find various filtering options on the right side for more precise results.

Easy Formatting with Shortcuts

These keyboard shortcuts help you format your content in no time. You can also convert existing content, like changing a Heading 1 to a Heading 3.

Mac: Press cmd + option

Windows/Linux: Press ctrl + shift

Format	Mac Shortcut	Windows/Linux Shortcut
Text	`cmd + option + 0`	`ctrl + shift + 0`
H1 Heading	`cmd + option + 1`	`ctrl + shift + 1`
H2 Heading	`cmd + option + 2`	`ctrl + shift + 2`
H3 Heading	`cmd + option + 3`	`ctrl + shift + 3`
Checkbox	`cmd + option + 4`	`ctrl + shift + 4`
Bullet Points	`cmd + option + 5`	`ctrl + shift + 5`
Numbered Lists	`cmd + option + 6`	`ctrl + shift + 6`
Toggle Lists	`cmd + option + 7`	`ctrl + shift + 7`

Text Formating

The following shortcuts will help you do the work faster when it comes to formatting text in no time.

Format	Mac Shortcut	Windows/Linux Shortcut
Bold	`cmd + B`	`ctrl + B`
Italicize	`cmd + I`	`ctrl + I`
Underline	`cmd + U`	`ctrl + U`
Add Links	`cmd + K`	`ctrl + K`
Inline Code	`cmd + E`	`ctrl + E`
Strikethrough	`cmd + shift + S`	`ctrl + shift + S`

Pro Tip: Use cmd/ctrl + shift + h to reuse or remove the last used text formatting.

Keyboard Shortcuts for Creating Blocks

Use the forward slash (Shift+7) / to open the block menu. You can also simply type:

Examples:

Add a Callout	`/ + “callout”`
Add a Toggle	`/ + "toggle"`
Create a Collapsible List	`> followed by space`
Create a Bullet List	`* followed by space`
Create a Divider Line	`type - three times in a row`

Block Editing

Here are your new fav shortcuts to improve your productivity when it comes to editing blocks easier.

Action	Mac Shortcut	Windows/Linux Shortcut
Navigate Between Blocks	`Arrow Keys`	`Arrow Keys`
Duplicate Blocks	`cmd + D`	`ctrl + D`
Delete a Block	`cmd + shift + Backspace`	`ctrl + shift + Backspace`
Unselect Current Block	`ESC`	`ESC`

Databases & Tables

This are very helpful to navigate and edit databases and tables easily.

Action	Mac Shortcut	Windows/Linux Shortcut
Open Database as a Full Page	`cmd + click`	`ctrl + click`
Expand a Row in a Database	`Space`	Space
Navigate Between Table Cells	`Tab`	`Tab`
Navigate Between Cells	`Arrow Keys`	`Arrow Keys`

Productivity Boosters

Increase your productivity with this simple shortcuts.

Action	Mac Shortcut	Windows/Linux Shortcuts
Mention Dates Quick	`@today` -`@tomorrow` -`@date`	`@today` -`@tomorrow` -`@date`
Duplicate Current Page	`cmd + D`	`ctrl + D`
Toggle Between Light & Dark Mode	`cmd + shift + L`	`ctrl + shift + L`

Windows and Tabs

Use these shortcuts to manage your windows and tabs:

Hold Control and click a link to open it in a new tab
Hold Shift and click a link to open it in a new window
Press Control + R to refresh/reload a window
Press Control + W to close a tab
Press Control + Shift + T to reopen the last closed tab

Emoji Shortcuts

While typing, you can easily add emojis using : + the emoji name (e.g., :apple for 🍎 or :clapping for 👏).

Notioneers Tip:

Our favorite emoji shortcut (works in most other applications too):

Mac: ctrl + cmd + space
Windows: Windows key + .

There are countless other shortcuts to make your Notion workflow easier. You can find more on the Notion help page.

FAQ

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What's the shortcut for emojis in Notion?

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What's the shortcut for toggle in Notion?

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What's the Shortcut for Back in Notion?

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What's the Shortcut for a new Window in Notion?

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How do I quickly format text in Notion?

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What's the fastest way to navigate through Notion?

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How do I work efficiently with blocks in Notion?

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What shortcuts help with database management?

Beli Löw

Beli is an IT project manager, tool enthusiast, entrepreneur and has organized his whole life with Notion. His news sources are release notes from tools. There is (almost) no feature or shortcut that he does not know.